Welcome to the Privacy Policy of Josephian School, located in Dar es Salaam, Tanzania. At Josephian School, we are committed to protecting the privacy and personal data of our students, parents, staff, and website users. This policy explains how we collect, use, store, and disclose your information when you interact with our educational services, website,
mobile platforms, and digital tools.

By accessing our website or using our services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.

Our data practices are aligned with the Personal Data Protection Act (PDPA) of 2022 and overseen by the Personal Data Protection Commission (PDPC) of Tanzania.

Josephian School is a private educational institution offering Pre-School, Primary, Secondary, and Vocational Education in alignment with the Tanzanian National Curriculum and inclusive educational practices. We also operate digital platforms for communication, information access, and community engagement.

We may collect the following categories of personal information, depending on your relationship with the school:

• Personal Identification: Full name, date of birth, nationality, ID/passport number, student ID
• Parental/Guardian Information: Full name, relationship to student, contact details
• Contact Information: Email, phone number, home address
• Educational Records: Academic progress, attendance, assessments, support needs
• Health Information: Allergies, medical conditions, special education requirements (with consent)
• Website Usage Data: IP address, browser type, pages visited, time spent on site
• Media: Photos, videos, or audio recordings taken during school events (with appropriate consent)

We use the information we collect to:

• Provide educational and pastoral care services
• Communicate with parents and guardians
• Administer enrolment, admissions, and academic records
• Ensure student safety and well-being
• Manage extracurricular activities and events
• Comply with legal obligations and regulatory requirements
• Improve our website and digital communication tools
  

All personal data is processed in accordance with the key principles of the PDPA, including lawfulness, fairness, transparency, purpose limitation, data minimization, accuracy, and data security.

We collect and process personal data based on one or more of the following legal grounds:

• Your consent
• Our contractual obligations to provide education
• Our legal obligations as a registered school in Tanzania
• Our legitimate interests in ensuring school management, safety, and improvement

Under the PDPA, data subjects have the right to:

● Access their personal data
● Request rectification of inaccurate information
● Request erasure of personal data
● Restrict or object to processing
● Withdraw consent at any time
● Lodge a complaint with the Personal Data Protection Commission (PDPC)

To exercise any of these rights, contact us using the details provided in section 12.

We retain personal information only for as long as necessary to fulfill its intended purpose,
comply with regulations, and maintain educational records. Our retention practices comply with the data minimization and purpose limitation principles under the PDPA.

We implement both technical and organizational measures to protect your data, including:

● SSL encryption
● Secure passwords and restricted access
● Physical and digital security for on-site records
● Regular system backups
● Staff training in data protection

In accordance with the PDPA, we take all reasonable steps to safeguard personal data against loss, unauthorized access, disclosure, or destruction.

We collect student data strictly for educational purposes and only from parents or legal guardians. We do not knowingly collect data directly from children under 16 without appropriate consent.

Our website uses cookies to enhance user experience:

● Essential Cookies – for basic site functionality
● Performance Cookies – to monitor traffic and usage patterns
● Functional Cookies – to remember user preferences

You can manage cookie settings through your browser.

In compliance with the PDPA, any transfer of personal data outside Tanzania will only occur where there is adequate protection for the rights of data subjects, and appropriate safeguards are in place.

For questions, requests, or complaints about this policy or your personal data, contact:

Josephian School
Address: Mbezi Beach Rafia (Next to JC Hall)
Email: info@stjosephs.co.tz
Phone: +255 756 615 256

Josephian School, as a data controller, complies with the obligation to register with the Personal Data Protection Commission (PDPC) as required by Tanzanian law.

We may update this Privacy Policy from time to time. Changes will be published on our website, with the "Last Updated" date revised accordingly. We encourage you to check this page periodically.